[vc_row][vc_column][vc_column_text]Uno de los desafíos más importantes de los últimos años, fue prescindir de los documentos en papel.

If you're looking to incorporate more sustainable practices into your growing company, reducing the amount of paper (and, therefore, trees) you currently use is a must. But a paperless workspace not only provides huge environmental benefits, what else?

It saves time searching for documents, avoids losses and increases security (thanks to software with passwords). It also saves space and makes people more efficient.

7 tips for using less paper

Create online forms

Instead of surveys or paper forms, it is very simple to create and share online forms in just minutes. What are they useful for? Responding to events, requesting hardware, registering volunteers and many more options.

With Google Forms, you can receive answers in real time. You can then use summaries and graphs to analyze the results.

Monitor important agendas and deadlines

List tasks and assign them to team members, calculate the time spent and write reports. Anyone can directly update the task list online in real time without having to check others' e-mail notifications.

This can be done from Google Spreadsheets or Zoho Projects.

Also, you can create the meetings relevant to the project from Google Calendar, with your team's shared calendar, without the need for endless emails to request their availability.

Store and share content

Store and manage images, videos, PDFs and other files with Google Drive. Drive synchronizes content in the cloud so that everyone always has access to the most up-to-date version. This allows you to work in real time and collaborate. With Drive's content sharing features and access controls, you can work with internal teams and external partners easily and securely.

You no longer need to print many documents for your next training session; simply write and share the document online.

Create a virtual bulletin board

Announce notifications, upcoming events and latest news with your team. No need to print and post all this information. Use Groups to create a distribution list that works like a virtual bulletin board and reaches all inboxes at once.

You can also use the enterprise social network Currents, an application included in Google Workspace.

Keep a version history of your files to access at any time

When working with videos, images, PDF or other files, you can save multiple drafts for reference. In Drive, you can store all drafts in a single file for organization and, if necessary, you can retrieve previous versions at any time.

If you create items in Documents, Spreadsheets or Presentations, all drafts are automatically saved in the same file. Just use the revision history to view changes and retrieve previous versions.

Scan printed documents wherever you are and store them online

Instead of saving receipts or paper documents, scan them with the Drive app on your cell phone so you always have PDF files of any transaction at hand.

Train new employees and create an internal web site

With the possibility of remote work, it is possible that not all your employees are in the same physical location. To reduce the costs of internal training and printed materials, you can organize formulation classes with Google Meet and upload the content to an internal website with Google Sites so your employees can easily find all important reference materials in one place.

Con la suite de Google tu oficina puede ser aún más eficiente. ¿Querés conocer más? Nuestros especialistas pueden ayudarte a adaptar las soluciones a tu empresa.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column text_align=”center” width=”1/1″][minti_button link=”https://www.etixen.com/es/contacto/” target=”_blank” color=”color-2″ size=”medium”]CONTACTANOS[/minti_button][/vc_column][/vc_row]