The Internet has made business travel and hotel booking flights, reserving tables at restaurants, buying tickets for events, and much more, infinitely easier. Adding information to a calendar, on the other hand, has remained time-consuming and tedious, usually requiring people to copy and paste information from multiple confirmation emails. In the coming week, Gmail and Google Calendar will begin working together to lighten that load for Google Apps customers, and make business travel planning even more seamless.

When a person receives an email in Gmail with flight, hotel, restaurant, or ticketed event information, that event will automatically be added to their Google Calendar, with things like flight numbers and check-in times. Calendar will even update those events if plans change and a new email is received (for example, when a flight is delayed or a reservation is pushed back).  

This feature is enabled by default on desktop and mobile (both iOS and Android) for all Google Apps clients-with the exception of Google Apps for Government domains, for whom the feature is not available. Gmail events that were added to the calendar will be visible only to Calendar Owners by default (those with delegated access will not see these events). Calendar Owners will be able to remove individual unwanted events, as well as adjust the visibility settings, or disable the feature altogether, in their calendar settings if desired.

At launch, people using Calendar will see a screen in the product, either on mobile or on the web (whichever is accessed first), explaining that Gmail events will be automatically added to their account, and stating that the feature can be turned off in the settings.

Once the first Gmail event has been added, a one-time email notification will also be sent to the Google Calendar user, which explains the setup and sharing of event data from Gmail.