What are team drives, shared drives or team drives used for?
Shared drives are spaces where computers can store, search and access files easily from any device.
They can be created by project, department or subject that requires access to files of common interest for several team members.
Difference with Google Drive My Drive
The files on a shared drive belong to the company and not to a specific user. So if a member no longer belongs to the company, the files will not be deleted. They will remain in the same place so that the rest of the team can continue to share information and work in the same way.
Characteristics of shared units:
- Different access levels:
Reader: can only view files and folders.
Commenter: can view and comment files and folders.
Contributor: can view, comment, edit, retrieve and add files and folders.
Content manager: can perform the same actions and delete and move files from folders within the drive.
Administrator: can perform all the above actions. Also move files between drives, add or remove members and access levels and also permanently delete files. - Ability to highlight important files to find them quickly.
- Allows to protect files: the administrator can select the actions that can be performed on the shared drive with the files.
- Documents within folders can be shared with external parties.
Shared drives are included starting with the Business version of G Suite mail.
As a Google Partner in Argentina, Expertizen provides licensing and can implement, configure, support and train in the Google suite to businesses that require it.
