The year 2020 accelerated the process of change in the way documents are signed. A change that was already being noticed by fast-growing companies.

Face-to-face signing can be a cumbersome process to administer. It increases signing times and decreases productivity. For this reason, most documents are currently signed online and many companies have had to adapt.

So that the process is not hindered by the means to execute it, with a single electronic signature application, companies can sign, send and manage their documents from anywhere. In addition, it is legally valid for most business documents worldwide.

Did you know...? Most e-signature services offer mobile applications that sync between devices so that companies can stay on top of their business documents.

What must an electronic signature application have to be efficient?

Our recommendations

• Signature order: many documents must be signed by more than one person and require a defined signature process. With this functionality, it is not necessary to send the document to be signed in different opportunities to different people, but the tool performs the indicated process.
• Authentication of the signer by e-mail, telephone, among others: additional security methodologies. An access code to the document that can be sent by the most convenient means for the signer.
• Import documents from cloud applications: Google Drive, Onedrive, Zoho Workdrive.
• Applications for mobile devices: with applications, it is not necessary for the team to be in the office and have a computer. You can always follow the signature processes from your cell phone.
• Legality.
• Security (AES encryption, MFA).
• Technical assistance: a work team cannot be slowed down by technical problems, so it is important to have specialists to provide quick and accurate solutions.
• Template customization: to create brand consistency, all documents must be customizable.
• APIs and webhooks
• Blockchain technology: this avoids retroactive modification of data and provides a record of the transaction. Blockchain and digital signature Why use it?

Signature process

Which application do we recommend?

Simple interface
Zoho Sign is designed for all users and teams in a company, even those who are not tech-savvy. The user interface and experience are simple, without too much of a learning curve.

Secure and legally valid
Zoho Sign works on PKI (public key infrastructure) to provide the highest security standards for your confidential documents. Data is protected with AES-256 encryption at rest and SSL/TLS in transit. The application also complies with popular electronic signature laws around the world, including ESIGN Act, eIDAS, UETA, PIPEDA, ITA-2000 and more.

Integrations and workflows
An electronic signature application that works hand-in-hand with other applications. Users can sign documents from more than 40 popular Zoho and third-party applications. The application also offers different types of workflow configuration options:

• No code: Zoho Flow, Qntrl, Zapier, Integromat, Formstack Documents
• Code under: Zoho Creator / Deluge DRI scripts
• Pro-code: REST API and SDK

Blockchain time stamping
Ethereum-based timestamps for an additional measure of document verification. This publicly establishes signer accountability and serves as an immutable record of document integrity and non-repudiation.

Implementing the solution is also simple. We have Zoho specialists who can configure it to fit your company and your requirements. Write us!